Graduate Appeals

Student Appeals Processes for Academic Issues

Students are to abide by the academic decision process. Under circumstances specified below, students may appeal these academic decisions. Appeals must be submitted in writing and include all documented evidence. Determinations regarding the student’s appeal are to be provided in writing to the student. Rationales for appeals may include:

  • evidence of new information or insufficient consideration of all aspects of the situation
  • evidence of bias in the decision making
  • violation of policy in the decision-making process
  • a flaw in the student’s right of due process

Admissions Appeals

Exception to Conditional Admissions Procedures – The Director of Admissions, in consultation with the academic program director, can approve admission of students into a program who meet the qualifications for conditional admission of the academic program that are published in the Graduate Catalog. Students who seek admission to an academic program that do not meet the minimal qualifications for conditional admission must petition the Graduate Studies Committee for admission. A written rationale and documented evidence must be included in the petition. The decision of the Graduate Studies Committee is final.

Academic Standing Appeals

Academic Warning – The Registrar's Office sends a notice of academic warning to graduate students whose GPA falls below the minimum required 3.00. Students may contact the Registrar's Office for direction on how to correct the academic record, if possible. The warning itself will not be removed if the GPA is not restored to a 3.00.

Academic Dismissal for GPA Below the Minimum Requirement – A student may petition for removal of the academic dismissal because of a low GPA that resulted from documented health problems or verified circumstances beyond the student’s control. Students are to contact the Registrar's Office to request removal of the academic dismissal by the end of the following term. The Registrar makes a determination regarding the removal of the academic dismissal based upon the documented evidence and in consultation with the student’s academic department and program director. When students have a dispute with the determination made by the Registrar, they may appeal to the dean of the academic college, then the Graduate Studies Committee. The decision of the Graduate Studies Committee is final.

Dismissal for Not Meeting Program Requirements – Students are to abide by their academic department and program policies and procedures for meeting program requirements. The program director or academic department notifies the Registrar when students are dismissed from the academic program. When students have a dispute with the determination made by the academic program, they may appeal to the dean of the academic college, then the Graduate Studies Committee. The decision of the Graduate Studies Committee is final. Students who initiate the appeal process are to do so within 30 days of initial notification of dismissal.

Dismissal for Violation of Professional Standards – Students are to abide by the professional standards established within their academic programs and departments. The program director and academic department make the determination to dismiss a student for violation of professional standards based on documented evidence and in accordance with established policies and procedures of the program and department. When students have a dispute with the determination made by the program director and academic department, they may appeal to the dean of the academic college, then the Graduate Studies Committee. The decision of the Graduate Studies Committee is final. The student shall be notified in writing of the academic dismissal by mail to the student’s permanent address in PeopleSoft. Students who wish to initiate the appeal process must do so by the end of the following term.

Grade Appeals

Grade Appeal for a Particular Piece of Work – Students who feel an earned grade for a particular piece of work is unjust must address their disagreement first with the course instructor who is primarily responsible for assigning grades. When the student has a dispute with the determination made by the course instructor, the student may appeal to the program director and/or the department chair as outlined in the department’s policies and procedures and then the dean of the academic college. The decision of the academic dean is final. Students who wish to initiate the appeal process must do so by the end of the following fall or spring term.

Grade Appeal for Grades as Outlined on the Course Syllabus – Students who feel an earned grade was inconsistent with the terms set forth by the instructor at the beginning of the term, normally outlined in the course syllabus, must address their disagreement first with the course instructor who is primarily responsible for assigning the grades. When students have a dispute with the determination made by the course instructor, they may appeal to the program director and/or the department chair as outlined in the department’s policies and procedures, the dean of the academic college, then the Academic Standards Committee via the Registrar's Office. The decision of the Academic Standards Committee is final. Students who wish to initiate the appeal process must do so by the end of the following fall or spring term.

Graduation & Time Limit Appeals

Graduation Deficiency – Students are to abide by their academic department and program policies and procedures for completion of requirements necessary for graduation. The program director or academic department notifies the Graduation Office when students have not completed the requirements necessary for graduation. When students have a dispute with the determination made by the academic program, they may appeal to the dean of the academic college, then the Graduate Studies Committee. The decision of the Graduate Studies Committee is final.

Time Limit for Completion of Degree and Certificate Requirements – Students are to abide by TU policy for completion of degree and certificate requirements. Students are to contact the Registrar's Office and provide documented evidence related to health problems or extenuating circumstances to petition for a time extension. Petitions for time extensions beyond one year require documentation of substantive health problems or extenuating circumstances. The Registrar makes the determination regarding the extension based upon documented evidence and in consultation with the student’s academic department and program director. When students have a dispute with the determination made by the Registrar, they may appeal to the dean of the academic college, then the Graduate Studies Committee. The decision of the Graduate Studies Committee is final.

Registration & Withdrawal Appeals

Late Registration – Students are expected to register for courses in accordance with the date established in the academic calendar. The student is to contact the Registrar's Office for approval of late registration. The Registrar makes the final determination regarding the late registration request based on the evidence and in consultation with the student’s academic department and program director.

Late Withdrawal During the Academic Term – A student may petition for late withdrawal from courses because of documented health problems or verified circumstances beyond the student’s control. Students are to contact the Registrar's Office for approval of late withdrawal. The Registrar makes the final determination regarding the late withdrawal request based upon documented evidence and in consultation with the student’s academic department and program director. If approved, a grade of “W” will be recorded.

Retroactive Withdrawal After the Academic Term – Students may petition for retroactive withdrawal after the academic term because of documented health problems or verified circumstances beyond their control. Students are to contact the Registrar's Office for approval of the retroactive withdrawal by the end of the following term. The Registrar makes a determination regarding the retroactive withdrawal request based upon the documented evidence and in consultation with the student’s course instructor, academic department and program director. If approved, a grade of “W” will be recorded. When the student has a dispute with the determination made by the Registrar, the student may appeal to the Graduate Studies Committee. The decision of the Graduate Studies Committee is final.

Second or Third Attempts of a Course – Students are to abide by program, department and TU policies regarding repetition of courses. In those situations where academic program and department policies regarding course repetition are more stringent than TU policy, students are to abide by their academic program and department policy regarding petitioning for exceptions. Students must contact the Registrar's Office to petition for exception to TU policy that states that courses for which a grade has been earned may be repeated only once. The Registrar makes the determination regarding the petition for a third attempt of a course based on documented evidence and in consultation with the student’s academic department and program director. When students have a dispute with the determination made by the academic program or the Registrar, the student may appeal to the dean of the academic college, then the Graduate Studies Committee. The decision of the Graduate Studies Committee is final.